University business travel is supported by approved booking tools, vendor partnerships and negotiated discounts, which help faculty and staff travelers manage their arrangements efficiently and cost-effectively. Whether you need to book a flight or hotel, or arrange a rental vehicle, learn more about the travel and booking resources available for University-related travel. 

Tools & Support

Booking Travel

Travel Agency Partner

Uniglobe Travel Designers

Uniglobe Travel Designers is the University's travel agency partner. Agents can assist with booking airline tickets and hotel reservations for individual or group travel arrangements, often with additional discounts.

For Consultant-Assisted Requests:

For 24/7 After-Hours Support: 

Self-Service Planning

Concur Online Booking

If you prefer to book your own tickets, plan University business travel in one place using the Concur online booking tool. Concur offers the best available value on airline tickets and helps you manage your travel plans.

All faculty and staff can access Concur using their SSO login. You can book your own travel or assign a delegate to make arrangements for you.

Once logged in, you can also store frequent traveler numbers and TSA Secure Flight information in your account profile to make booking faster and easier.

Preferred Partners & Discounts

University employees can enroll in Southwest Airlines' SWABIZ program to earn airline rewards. Discounts for Southwest Airlines trips will apply when booking via the Concur online booking tool.

Faculty and staff traveling to select cities can have their airport parking discounted up to 15% as part of the University discount with The Parking Spot. Sign up with the corporate code "UTD6967" to take advantage of the discount. 

Rental Vehicles

Enterprise Mobility is the University's partner for car and truck rentals, offering a discounted rates on rentals along with full coverage and liability insurance at no additional cost. 

To reserve a vehicle at the discounted rate, you can either complete your reservation via Enterprise's customized website for the University, or call a local branch location and tell them you are with the University of 狐狸少女.

Paying for a Vehicle Rental

  • Via One Card (cardholders only): If you are the renter/driver, you can make and pay for the reservation with your University One Card. The name on the card must match the name of the renter/driver.
  • Via personal credit card: Make and pay for the vehicle rental with a personal credit card and seek reimbursement from the University after your trip.
  • Via a billing account: Departments can set up a billing account with an associated One Card. The card on file will be charged when the vehicle is returned and an invoice will be sent to the primary contact associated with the card. The name on the card does not have to match the name of the driver. 
    • To establish a billing account, complete the and email it to Brian.T.Crockwell@em.com.
    • Set up for billing accounts typically takes three to seven business days. 

Disputes & Updating Information

For invoice disputes or to update the One Card on file with your billing account, complete the and email it to SouthCentralAccountSupport@em.com. To update the invoice recipient on file, contact ARCreditDepartment@ehi.com.

 

Aerial image of downtown Columbia at night

Travel Related Contracts

Use the trip optimizer to choose the most cost鈥慹ffective travel option for your trip. This tool helps University departments compare car rental costs and mileage reimbursement based on University Policy 22602: Methods of Transportation and Allowances, so employees can quickly calculate expenses and select the best option every time.